Encore Multimedia is Hiring!

Marketing Project Administrator Job Summary

Celebrating 27 years of serving local, national, and international clients, Encore Multimedia is an integrated, full-service, marketing and PR firm that provides our clients with a one-stop shop for every facet of traditional and digital marketing, with a strong emphasis on strategic planning and branding. We stand apart from our peers in delivering results-driven creative solutions based on our clients’ needs and goals, producing those solutions in-house, and then delivering the right message to the right audience at the right time.

Encore is actively seeking a driven, organized professional (agency experience preferred) to become our next Project Administrator. This team member will be responsible for driving the ultimate success of each project for our B2C and B2B clients and will be at the center of every aspect of his/her project, including, but not limited to research, planning, placement, task management, and on-time, on-budget delivery.  Equally vital is the candidate’s ability to see beyond the immediate needs of a client and to identify and create innovative new marketing and promotional opportunities, and then strategically implement them.


  • Keep up to date with popular culture and trends and be a regular consumer of media
  • Offer direct experience with all forms and aspects of media – traditional, digital, out-of-house, video, influencers, print, direct mail, and all aspects of social media
  • Utilize knowledge of and expertise in demography to fulfill specific strategic objectives and target goals
  • Navigate project management software
  • Align business strategy and objectives to execute projects spanning various industries
  • Execute marketing campaigns with efficient use of organizational resources
  • Manage numerous projects within their established timelines
  • Create processes for successful communication with team members and clients
  • Estimate time needed to complete projects
  • Understand the science of crafting a successful market-driven media plan (Rating Points, GRPS, value-added, etc.), as well as incorporating your intuition
  • Work in collaboration with the Strategic Media Director to:
    • Research, develop, and complete an efficient and effective media plan, from concept to completion, for a given creative message, service, and/or product
    • Direct an integrated, multi-channel media approach, using traditional and digital marketing to achieve the best possible results
    • Maintain strong relationships with all media outlets and vendors
    • Negotiate firmly, but respectfully, with Encore’s vendors to obtain added-value and increased ROI for clients


  • Exhibit experience in working with B2C and B2B clients
  • Build long-term, professional relationships with clients
  • Utilize experience to set KPIs and articulate client objectives
  • Research and gather statistical data, perform analysis, and incorporate results into a strategic planning process
  • Conduct surveys as needed
  • Analyze data from past sales projects and campaign events to forecast future opportunities
  • Develop and complete effective, cost-efficient project budgets based on strategic marketing plans
  • Collaborate with Encore team to write, prepare, and present clear, persuasive client quotes, proposals, and presentations
  • Gather information to make fiscal or policy decisions, measure the effectiveness of those decisions, and improve customer satisfaction, product consumption, and/or increase overall sales
  • Oversee the placement of flights, revisions to schedules, and ensure make-goods for print, OOH, and broadcast and cable advertising
  • Assist in account reconciliation process, and complete monthly billing based on business manager assigned deadlines
  • Meet each morning to set daily goals and early afternoons to monitor progress
  • Correspond internally and externally in a professional business manner
  • Assist in proofreading process to ensure the quality of all assets and client correspondence
  • Exhibit senior-level expertise in Microsoft Office – Word, Excel, PowerPoint
  • Work with team members and clients to establish timelines
  • Monitor budgets regularly
  • Meet with administrators weekly to effectively plan company resources
  • Collect and/or develop all related assets for project execution
  • Ensure team members have the necessary assets to complete tasks
  • Prepare reports and present to clients
  • Schedule and lead status meetings with clients 
  • Attend occasional video and photography shoots
  • Lead creative presentations with confidence


  • Adhere to Encore Multimedia manual directives
  • Arrive at employment consistently on time
  • Limit personal activities in the workplace
  • Treat company leadership and co-workers with due respect
  • Work collaboratively to assist other team members in the completion of work
  • Maintain company confidentiality on all subjects, externally and internally
  • Maintain a pleasant, positive manner whenever communicating on the phone or in person.
  • Maintain an organized work process and office space
  • Multi-task as needed in a fast-paced environment with tight deadlines
  • Exhibit a calm demeanor even in high-pressure circumstances
  • Do unto others and as you would have them do to you

Salary commensurate with skill and experience.

Send applications or inquiries to [email protected]  No phone calls, please.

Posted By

Amanda Lewis